Job Summary
We are recruiting on behalf of our client for an Accounts Receivable, Accounts Payable & Administrative Coordinator. This full-time role is based in Grand Cayman and involves financial and administrative operations, including AR, AP, collections, and general administrative duties. The ideal candidate will be detail-oriented, proactive, and highly organised, with experience in QuickBooks.
Company Information
Our client operates within the industrial sector, known for its commitment to quality and innovation. The company fosters a collaborative and supportive culture, encouraging professional growth and development. You will be joining a dynamic team dedicated to maintaining high standards and continuous improvement.
Responsibilities and Duties
- Manage the full-cycle AR process, including invoicing, tracking payments, posting receipts, and reconciling customer accounts in QuickBooks.
- Conduct timely follow-ups on outstanding customer balances and maintain accurate aging reports.
- Address customer inquiries related to statements, invoices, and balances, providing supporting documentation as needed.
- Prepare monthly AR reviews, highlighting accounts for hold or credit limit review.
- Coordinate weekly check pickups from customers and ensure prompt posting in QuickBooks.
- Process vendor invoices accurately and ensure timely payment.
- Maintain vendor records and conduct periodic audits to ensure data accuracy.
- Oversee the creation and maintenance of customer and vendor accounts, ensuring all documentation is correctly filed.
Qualifications and Skills
- Minimum 1 year of experience in an AR/AP or collections role, preferably in a small to mid-sized business.
- Proficient in QuickBooks with a strong understanding of AR, AP, and general ledger functions.
- Strong customer service and communication skills, especially in dealing with overdue accounts.
- Proven ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
- Intermediate proficiency in Microsoft Excel and Outlook.
- Highly organised with keen attention to detail and a proactive, problem-solving attitude.
- Experience in handling confidential financial information with discretion.
Benefits and Perks
- Fuel reimbursement for weekly vendor/customer travel.
- Paid time off and company holidays.
- Opportunities for professional development.
