Job Summary
We are recruiting on behalf of our client for an experienced and detail-oriented Assistant Vice President to join their Company Secretarial team. In this senior role, you will manage a portfolio of high-value clients, including hedge funds and private equity funds, while supporting their governance requirements and leading key projects. This is a fantastic opportunity for a proactive professional with strong board meeting experience and a passion for corporate governance.
Company Information
Our client is a globally recognised firm within the legal and professional services industry, offering corporate and fiduciary services to a diverse international client base. The company prides itself on a culture of trust, empowerment, and diversity. You will be joining a high-performing and collaborative team that values precision, innovation, and continuous improvement.
Responsibilities and Duties
As Assistant Vice President (CoSec), your key responsibilities will include:
- Creating agendas, compiling and distributing board packs, and liaising with service providers.
- Managing board, advisory, and shareholder meetings, including minute-taking as company secretary.
- Preparing and distributing detailed meeting minutes and coordinating post-meeting actions.
- Acting as the primary contact for a portfolio of entities.
- Handling correspondence and administrative matters with attorneys, clients, and service providers.
- Managing invoicing and accounts receivable.
- Leading or supporting internal projects, including process documentation and best practice implementation.
- Working flexible hours as needed to support board meeting schedules.
- Participating in ad hoc projects within the wider professional services team.
Qualifications and Skills
To be successful in this role, you should have:
- A bachelor’s degree in law, business, or languages; ICSA or CGI qualification preferred.
- At least 5 years’ relevant fund company secretarial experience in industry or professional practice.
- Strong knowledge of CIMA’s Statement of Guidance, Corporate Governance, Mutual Funds, and Private Funds.
- A solid understanding of regulatory frameworks and board meeting support processes.
- Proven experience coordinating and attending board meetings, with excellent minute-taking skills.
- Exceptional written and verbal communication abilities.
- Strong multitasking skills and the ability to meet deadlines under pressure.
- Confidence working independently and collaboratively within a team.
Benefits and Perks
Our client offers a competitive and comprehensive benefits package, including:
- A dynamic and supportive working environment.
- Opportunities for career progression and professional development.
- Discretionary performance-based bonus.
- Pension scheme.
- Fully covered health insurance for employees.
- Five weeks’ paid vacation.
- Remuneration commensurate with qualifications and experience.
