Job Summary

We are seeking a highly organised and proactive Executive Assistant to support the internal governance, office oversight, and strategic initiatives of a dynamic and fast-paced organisation. This senior-level role is being recruited on behalf of our client and offers a unique opportunity to work closely with leadership, manage key operational functions, and contribute to high-impact projects.

Our client operates within the professional services sector, known for its commitment to excellence, discretion, and innovation. The company fosters a collaborative and inclusive culture, where initiative and integrity are highly valued. You will be joining a close-knit team that supports the Managing Director and wider leadership, contributing to both internal operations and client engagement.

As Executive Assistant, your responsibilities will include:

• Overseeing daily office operations to ensure efficiency and organisation.
• Managing relationships with vendors, service providers, and facilities contacts.
• Coordinating internal and client-facing meetings, including scheduling and logistics.
• Supporting internal reporting, documentation, and record-keeping.
• Handling couriers, notarisation, apostilles, and paper signing for directors.
• Managing office supplies, petty cash, and expense reimbursements.
• Liaising with landlords and overseeing premises-related matters.
• Administering office service providers including cleaners, IT, and catering.

To succeed in this role, you should bring:

• Proven experience in a senior administrative or executive assistant role.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in managing confidential information and sensitive documentation.
• Familiarity with HR processes including onboarding and recruitment coordination.
• Ability to manage client communications and document workflows.
• Experience supporting strategic projects and operational improvements.
• High attention to detail and a proactive approach to problem-solving.

Our client offers a supportive and engaging work environment with:

• Competitive salary and discretionary bonus structure.
• Opportunities for professional development and training.
• Flexible working arrangements where applicable.
• A collaborative team culture with regular internal events.
• Exposure to strategic initiatives and high-level client interactions.
• Comprehensive support systems and modern office facilities.
• Recognition and reward for performance and contribution.
• Access to wellness and employee engagement programmes.