Company Information

Our client is a growing organisation within the family-building and healthcare support sector, known for its compassionate ethos and dedication to helping individuals navigate meaningful life journeys. You will be joining a close-knit, mission-led team that values professionalism, empathy, and collaboration. The company culture is supportive, dynamic, and people-focused, offering the chance to make a genuine impact through your work.

Responsibilities and Duties

Executive Support

• Provide comprehensive administrative support to senior executives.
• Manage complex calendars across multiple time zones.
• Prepare briefs, agendas, meeting documentation, and talking points.
• Draft correspondence, presentations, and internal communications.
• Monitor, prioritise, and respond to emails when appropriate.
• Support cross-functional projects and follow-up actions.
• Maintain organised digital filing systems.
• Liaise sensitively with global stakeholders including legal partners, clinics, donors, and clients.

Travel & Logistics

• Arrange detailed international travel itineraries including flights, accommodation, visas, and schedules.
• Prepare thorough travel packs and pre-trip briefings.
• Manage last-minute changes with calm efficiency.

Office & Operations Support

• Act as a key point of coordination for the Cayman Islands headquarters.
• Support office supplies, vendor relations, and basic facilities management.
• Assist with HR coordination and onboarding documentation.
• Help organise team events, retreats, and client visits.

Personal Assistant Duties

• Coordinate personal appointments and calendars.
• Assist with personal and family-related travel arrangements.
• Manage occasional errands and household administration.
• Liaise with household service providers across global locations.
• Support planning for personal events and family logistics.
• Maintain strict confidentiality and professional boundaries at all times.

Qualifications and Skills

• 5+ years’ experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Exceptional organisational skills and meticulous attention to detail.
• High emotional intelligence and strong interpersonal skills.
• Ability to work effectively in a fast-paced, global environment.
• Excellent written and verbal communication abilities.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Confidence managing complex, multi-time-zone scheduling.
• Valid Cayman Islands work authorisation (or eligibility).
• Compassionate and comfortable working within a sensitive, family-building context.
• Calm, solutions-focused, and adaptable to changing priorities.
• Strong professional judgement and discretion.
• Able to work independently as well as collaboratively.

Benefits and Perks

• Hybrid working model with a minimum of two days per week WFH
• Opportunity to work in a mission-driven environment making a meaningful impact.
• Supportive team culture with professional development potential.
• Exposure to global operations and international coordination.
• Involvement in company events, retreats, and collaborative team activities.