We are recruiting on behalf of our client for an experienced Executive Legal Secretary to join a high-performing team. This role involves providing comprehensive administrative and secretarial support to senior legal professionals, ensuring smooth operations and exceptional client service. If you have strong organisational skills, discretion, and a solid understanding of legal procedures, this could be the perfect opportunity for you.
Our client is a leading international professional services firm operating within the legal and corporate services industry. Known for its collaborative and inclusive culture, the company values diversity and empowers its people to succeed. You will be joining a dynamic team that works across multiple jurisdictions, supporting senior attorneys and partners in delivering world-class service.
- Prepare first drafts of legal documents, including company incorporations and formations.
- Arrange for documents to be notarised and apostilled.
- Create, edit, and amend documents, including blacklining and compiling signature packs.
- Maintain accurate electronic records and manage document filing.
- Handle filings with internal and external bodies for resolutions and company changes.
- Liaise with registered offices to obtain constitutional documents and certificates.
- Manage diaries, schedule meetings, and coordinate travel arrangements.
- Support billing processes, including drafting narratives and liaising with clients.
- Provide general administrative support, including scanning, photocopying, and couriering.
- Recognised legal secretarial qualification from an accredited institution.
- Minimum of 5 years’ experience in a legal or professional services environment.
- Strong understanding of legal terminology, procedures, and documentation.
- Proficiency in Microsoft Office and familiarity with billing and CRM systems.
- Excellent organisational and time management skills.
- High level of discretion and professionalism.
- Strong written and verbal communication skills.
- Ability to type at 70 wpm with 98% accuracy.
- Proactive, flexible, and calm under pressure.
- Competitive remuneration package commensurate with experience.
- Discretionary performance-based bonus.
- Fully covered health insurance for employees.
- Five weeks’ annual vacation.
- Opportunities for career progression in a dynamic global environment.
- Inclusive and supportive workplace culture.
