Job Summary
We are recruiting on behalf of our client for a 12-month Temporary Leasing Administrator role. This position involves providing secretarial support and coordination to the Senior Leasing Administrator, Leasing and Legal Liaison, and the wider leasing department.
Company Information
Our client operates within the real estate industry, known for its dynamic and collaborative company culture. The successful candidate will join a supportive team dedicated to excellence in leasing and property management.
Responsibilities and Duties
- Assist with drafting and revising legal documents related to leasing transactions.
- Compile, check, and summarise information relating to leasing transactions.
- Manage databases to maintain detailed records of all leasing transactions.
- Review lease transactions within the property management database to ensure compliance with lease documentation.
- Perform administrative tasks such as scheduling meetings and organising files.
- Provide direct assistance to the Senior Leasing Administrator, Legal and Leasing Liaison, and the wider department.
- Correspond with clients, government agencies, and authorities.
- Conduct property research either at Lands & Survey or online.
- File real estate documents with Lands & Survey and other government departments as necessary.
- Prepare and provide lease-related reports for the department on a weekly/monthly basis.
- Previous experience as a Legal Secretary would be advantageous.
- Minimum of three years’ secretarial experience within a legal or corporate environment.
- Experience in drafting, amending, and formatting leasing and other real estate documentation and reports.
- Proven experience managing multiple tasks, including producing a high volume of documentation daily.
- High-level secretarial support to the Leasing and Legal Liaison and the wider team.
- Proactively identify opportunities to streamline processes and enhance efficiency within the team.
- Experience using Lands & Survey online and knowledge of Lands & Survey’s procedures for filing real estate documents.
- Excellent communication skills and a professional demeanour.
- Impeccable organisational skills and ability to manage multiple tasks simultaneously.
- Proven ability to prioritise effectively and manage multiple projects and demands to meet competing deadlines.
- Proficient use of Microsoft software, including Word, Excel, and Outlook.
- Ability to handle confidential and sensitive information.
- Support with administrative matters and fill in for the Administrative Assistant when out of office.
- Competitive hourly rate.
- Temping provides the opportunity to explore various industries and companies, allowing you to gain diverse experience and build professional connections while enjoying the flexibility of short-term roles.
- Standard benefits as per Labour Law - (vacation, pension, and health insurance).
